RECORDS STORAGE SERVICES:

In today’s business environment, the problems of records storage and management have become both important and complex. Regulatory requirements alone demand an enormous amount of records retention. Constantly changing laws, such as HIPPA, Sarbanes-Oxley and Gramm-Leach-Bliley continually change the way we do business, and the security measures we have to take to protect our client’s information.

Our Records Management & Document Services Include:

  • Free Transfer

  • State-of-the-Art-Records Center

  • No Capacity Limit: URM can handle any size job

  • Convenient Online Access

  • Quick Turnaround

  • Fast Retrieval Times: 3hrs. for rush requests

  • Maximum Security: 365 days a year

  • Secure Chain of Custody

  • RSWeb Technology: A secure records database

  • Compliant: In-touch with regulatory requirements

STORAGE OF DOCUMENTS & MEDIA
Document Storage
Medical Records & Patient Files
Legal Files
Electronic Media Storage (Data Storage)

DIGITAL IMAGING & SCANNING SERVICES
Document Imaging
Scan on Demand
Total Scanning Solutions
E-Mail Management Systems

RECORDS STORAGE BENEFITS:

Reduce Records Management Costs          

  • Improve business processes and customer service with instant, online access to information.

  • Free IT departments from managing growing amounts of data with scalable and maintenance-free storage.

  • Convert capital expenditures into tax-deductible operating expense.

Enhance Security and Compliance

  • Implement information policies with multiple layers of security

  • Ensure proper procedures are carried out by automating and tracking compliance processes.

  • Gain regulatory confidence with evidence of audit trails, security controls, user activity, document history and records retention policies.

Simplify Disaster Recovery

  • Protect data physically and electronically with controlled access and 24/7 system monitoring.

  • Automate data backups by sending encrypted copies of live information to any secure location.

  • Recover quickly after a disaster—our centralized location allows you to retrieve critical data from any Internet connection.

DOCUMENT IMAGING | SCAN-ON-DEMAND

For any business dealing with personal information, it is critical to maintain a single information system. CRS and their affiliates use the best technology for back-file conversion. Our trained professionals will scan your documents and files for you, saving you time and money by having your files in a search-able format. With our Scan-On-Demand services, we scan your client files for a fast-efficient retrieval that can easily be forwarded to other counsel in seconds, at minimal cost.

Confidential Record Specialists and their strategic partners have over 30 years in document imaging & document management software to fit your company’s needs. Confidential Record Specialists can also offer your company secure hosting of your most confidential information.