Full Range of Data Archiving Solutions  

We understand how important your records are, and we treat them with the care necessary to preserve their integrity. At Confidential Record Specialists, we offer a full suite of document scanning and storage solutions.

Documents are prepared for scanning with removal of clips and staples. Loose notes and cards are taped down. Document irregularities are located and flagged. Barcode separator sheets are created for each file with key index information, then are inserted into corresponding tab sections throughout the file.

Documents are run through high-speed scanners with advanced settings to avoid double-feeds, improve image quality and accurately capture each character. Scanned images are run through a series of quality control steps to ensure image quality and accuracy.

Document Scanning                              

Documents are run through high-speed scanners with advanced settings to avoid double-feeds, improve image quality and accurately capture each character. Scanned images are run through a series of quality control steps to ensure image quality and accuracy.

Cloud Hosting

All documents and files archived are available via a customized secure online database at no additional cost. Unlimited storage is also included. Servers are co-located and backed up continuously. This ensures protection from fire. flood, and natural disaster.

Box Storage Exit Strategy                        

Our box storage solution is unique, providing a clear road map from where you are currently to the point in the future when all traditional file storage has either lived its life and has been shredded or has been electronically archived.

Digital Archiving

We provide the tools for you to convert your paper documents into most electronic formats and software systems. Files are stored in compliance with all governing regulations and back-up CD’s are sent to you on a regular basis.

Full Text Search

This feature enables you to find any word in any file, enterprise wide. Granular search ability brings new life to old archived files, allowing for the extraction of key information from your once static documents.

File Purging and Recycling

Protect your sensitive information with secure document destruction. Any need you might have, from one box to one thousand or more boxes needing on-site or off-site destruction, can be handled.

Retention Compliance    

Any and all legal retention requirements are met with the availability of secure online documents in unaltered format for the entire length of the necessary lifecycle.

Record Conservators

Confidential Record Specialists assists companies who are closing their doors forever by continuing to manage and properly retain paper and/or electronic versions of archived files for the legally required retention period, fulfilling subpoenas and file requests as needed.